Property management, simplified
NotifyLandlord brings your properties, applications, tenancies, compliance, inspections, maintenance, rent ledger and tenant communication together — so nothing slips through the cracks.
We're landlords ourselves — people who like things in order, and who want managing a rental portfolio to be as easy as possible. That's exactly why we built NotifyLandlord.
Our software is designed to make problems stand out the moment they appear. When something needs attention, it only takes a couple of clicks to notify whoever's responsible. Fewer clicks, less typing — more tasks actually get done.
Every feature below is already live — not a roadmap promise.
Addresses, photos, room counts, EPC rating, council tax band, utility suppliers, market rent and property type — everything about a property in one place.
Track Gas Safety, EICR, EPC and licences against each property, with missing and expiring alerts, one-click renewals that keep a full history, and a dashboard that counts what's expired or missing by type.
Group flats and units under the building they belong to, and hold shared certificates — fire alarm, emergency lighting, communal EICR, lift (LOLER), buildings insurance — against the block itself.
Import a bank statement and match incoming payments to the right tenancy. Confirmed matches post straight to the rent ledger and remember the payer, so next month matches itself — and nothing is posted without your say-so.
Email a tenant every valid certificate for their property in one go, or send them for e-signature so you hold signed proof they received them.
Log maintenance issues against a property, set a priority and follow each one through from open to resolved.
Book inspections, have tenants confirm availability by link, and capture photos and notes room by room — then export a tidy PDF report. Tenants can even complete their own inspection for your approval.
Send a rental application link and collect tenant details, co-applicants, guarantors, Right to Rent checks and ID digitally.
A step-by-step checklist for every new tenancy — Right to Rent, holding deposit, referencing outcome and the tenancy agreement — so nothing gets missed.
Email tenants a request for the holding deposit with your bank details, let them confirm payment with a tap, then approve it as received.
Generate tenancy agreements from your own templates and send them for signature through DocuSign — tenants, guarantors, the landlord and you can all sign, routed in order, without leaving the app.
Recurring and one-off charges, payments and credits roll up into a running balance for every tenancy, so arrears are always visible at a glance.
Send professional invoices and statements of account to tenants straight from a tenancy, generated from your own templates.
Send and receive tenant and property emails from your own Gmail account, automatically logged against the right tenancy — with reply notifications that link you straight there.
Reusable templates with merge fields for your emails and paperwork, so every message and document goes out consistent and on-brand.
Invite your team with owner, read-only, maintenance and contractor roles — and give tenants their own portal.
Keep landlords, councils, utility providers and debt collectors on file — including landlord bank details used in tenant payment requests.
An at-a-glance dashboard and calendar surface upcoming charges, certificate expiries and the things that need your attention next.
Sensitive details like date of birth and photo ID are password-protected before they're ever revealed on screen.
Manage your whole portfolio at once — import or export every property as a CSV.
A Knowledge Hub with a step-by-step getting-started checklist you tick off as you go, plus an in-app tour that highlights exactly what to click while you set up.
Bring in your portfolio one at a time or all at once with CSV import.
Send an online application link and let tenants, guarantors and Right to Rent checks come to you.
Tenancies, rent, compliance, documents and email — all tracked in one place, for every property.
Log in with your existing account, or ask us about getting your team set up.
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